MachineScheduler.com
Purpose-Built for Job Shop Scheduling

Everything a Production Manager Needs.
Nothing a Job Shop Doesn't.

Visual Machine Scheduler is a standalone, cloud-based Gantt scheduling tool. No ERP. No inventory module. No purchasing workflow. Just scheduling — done right.

See Every Machine, Every Job, Every Hour.

The Gantt board is your shop's real-time master schedule. Every active machine is a row. Every scheduled operation is a color-coded block. Drag a block to reschedule it. The board enforces your shift patterns — you can't accidentally schedule a job into a non-working window.

  • Day / Week / Month zoom levels — preference saved between sessions
  • Operations labeled with job number, estimated hours, and customer name
  • Due-date color coding — green (on track), amber (within 2 working days), red (past due) — updates instantly on drag
  • Non-working hours greyed out and locked — shift patterns enforced at placement
  • Machine rows ordered by sort preference — drag to reorder
  • Full-width view maximizes scheduling context on a desktop workstation
Drag-and-drop rescheduling: Professional+Multi-shift per-machine patterns: Business+

Catch Every Conflict Before It Hits the Shop Floor.

Finite capacity enforcement means the system prevents double-booking a machine at assignment time — not after the fact. When two operations compete for the same machine window, a real-time conflict alert fires with the specific job numbers, machine name, and overlapping time window.

  • Conflict detection fires at drag-drop assignment time — not at report generation
  • Alert includes: machine name, overlap window, Job A number, Job B number
  • Conflict log page tracks every detected conflict and its resolution
  • Due-date color coding updates immediately when a conflict is resolved
  • At-a-glance conflict count badge on the dashboard home
Conflict detection and alerts: Professional+

The average job shop encounters 2–4 scheduling conflicts per month that reach the floor. At $250–$1,000 per incident in machine restart, resequencing labor, and lost capacity, preventing one conflict per month pays for the Professional tier ($349/mo) in full.

Your Excel Schedule. Imported in Minutes.

The most common objection to switching scheduling tools is “all my jobs are already in Excel.” We built the answer to that objection into the product. Upload your existing job list as a CSV file. The importer validates every row, returns a per-row error report, and imports valid rows immediately — even if some rows fail.

  • Minimum import fields: job number, customer name, due date, operation name, machine name, estimated hours
  • Per-row validation before any database writes
  • Partial failure handling — valid rows import even if some rows fail
  • Error report shows: row number, field, error description
  • Activate by importing your first job list — no manual re-entry required
  • Average onboarding time: under 30 minutes from signup to live Gantt board
  1. 1Export your Excel job list as CSV
  2. 2Upload to the import page
  3. 3Review validation report — fix failed rows
  4. 4Confirm import — jobs appear on the Gantt board

Reports That Answer the Questions You're Actually Asked.

Daily Schedule Snapshot

Professional+

Per-machine PDF of the day's scheduled operations — job number, customer, operation name, estimated hours, and unscheduled gaps. Print and post at each machine by shift start. Essentials: watermarked. Professional+: your logo, no watermark.

Machine Utilization Report

Professional+

Available hours vs. scheduled hours vs. actual completion hours per machine per week, rolling 4-week trend. Identify bottleneck machines before they cause missed due dates.

On-Time Delivery Report

Professional+

Jobs completed on or before due date vs. late, over rolling 30/60/90-day windows. By customer toggle. Exportable branded PDF. The number your customers are starting to require in contracts.

OEE Dashboard

Business+

Overall Equipment Effectiveness per machine — Availability, Performance, and Quality components. Aggregate shop OEE. The metric that connects scheduling to machine investment decisions.

Before Visual Machine Scheduler vs. After.

Before (Excel + Whiteboard)After (Visual Machine Scheduler)
Scheduling update takes 45+ minutesUpdate takes 30 seconds — drag and drop
Conflicts found after they reach the floorConflicts caught at assignment time
"Which machine has capacity?" requires 3 phone callsCapacity visible at a glance in the Gantt board
On-time delivery calculated manually at month-endOTD report available any time, any window
Rush order disrupts the entire scheduleRush order slotted in 5 minutes — conflicts resolved in real time
Daily schedule communicated by phone and whiteboardDaily schedule PDF printed and posted at each machine
No visibility into machine utilization trendsUtilization report shows bottleneck machines by week

The Right Access for Every Role in Your Shop.

Admin

Owner / Production Manager

Full access — machines, jobs, scheduling, reports, billing, and team management. The person accountable for on-time delivery.

Manager

Shop Supervisor

Full feature access — create, edit, and delete jobs, operations, and schedule positions. No billing or team management access. Ideal for shift supervisors who own the daily schedule.

Analyst

Scheduling Analyst

Create and edit access — jobs, operations, CSV import, status updates. No delete, no billing. Ideal for schedulers who maintain the job queue but don't own the schedule board.

Viewer

Plant Manager / GM / Customer

Read-only access — Gantt board, all reports, daily schedule PDF. No create or edit. Ideal for management reporting or customer schedule visibility via shareable viewer links.

Shareable Viewer Link

Generate a tokenized read-only link to share your Gantt board with a customer or executive — no login required.

Who Uses Visual Machine Scheduler?

Illustrative personas — common usage patterns across SMB job shops and CNC machining centers.

I log in at 6:45am, check for conflicts, drag whatever needs moving, and print the daily PDFs. It used to take me 2 hours on a bad morning. Now it takes 20 minutes.

Marcus

Production Manager, 35-employee CNC shop

When a machine breaks down on second shift, I drag the affected jobs to available windows on the Gantt board. I don't have to call the production manager or redraw the whiteboard. It's done before the shift briefing.

Sandra

Shop Supervisor, 65-employee fabricator, 2-shift

I check the OEE dashboard on Monday morning and the OTD report on Thursday. That's it. The schedule runs itself — I just look at the numbers.

Patricia

Plant Manager, 120-employee contract manufacturer

Ready to Replace Your Whiteboard?

  • 14-day free trial
  • No ERP required
  • Import from Excel in 30 minutes